It is important to us that you are confident that any of your personal data (“Data”) supplied to College and County of 9-10 St Clements, Oxford, OX4 1AB (“Us”, “Our” or “We”) is going to be held securely and responsibly. This policy will set out how the data that you supply to Us throughout Our involvement, will be stored and used.
Throughout our instruction we may be provided with/have access to any of the following:
Any of the Data collected by any of the means set out above may be used for any of the following purposes:
We will retain the Data for as long as is necessary while we have a legitimate interest in the Data being held. This will ordinarily be a minimum of 6 years from the date of Our last processing of any Data.
During any instruction Your Data will be stored in paper copy and/or on Our electronic database software. Once our instruction on any matter has concluded and no new Data is to be processed, the paper file may be sent to an off-site archiving storage facility where it will be kept for the remainder of Our necessary time as the Data processor and controller.
Whilst every effort is made to ensure that there is complete safety of your Data when it is supplied, transmission via the internet can never be entirely secure. We have set out a strict in house-policy for handling your Data to ensure that any risk is kept to an absolute minimum.
If at any time you do not wish your Data to be controlled by Us in accordance with this policy, you must notify Us on email@example.com setting out your reasons. Once notice of objection has been received, the processing of the Data will be stopped unless we are able to show that there is a reason that we are required to retain the Data in order to comply with our legal responsibilities or if we continue to have a legitimate interest in continuing to retain, hold and use the Data. If this is the case your Data will continue to be held, we will notify you of our reasoning for this within a reasonable period of time.
If any Data provided by yourselves is no longer correct and needs to be updated, please contact us via firstname.lastname@example.org to ensure that all of your records kept are updated.